There are some days where it seems as though no matter how hard you try to handle your to-do list, it winds up handling you. Some tasks remain incomplete, certain calls that were not made, and emails were left unread.
You may voice your frustrations to friends and colleagues in the hopes that they’ll be able to provide you with a solution. Well, I have a couple of solutions for you:
Whether you own your own business, volunteer, freelance, a stay-at-home parent, or you’re just plain ‘ol busy, these two solutions can work for you. As independent individuals, we’re accustomed to thinking “I’ve got this” even when that’s not the case.
Take a moment to review your daily activities and put them into four different categories. Doing this will help you to identify what tasks to delegate or outsource.
Now that you can see what categories your tasks fall under, let’s evaluate your results. Does one category house most of your tasks? Or are they evenly distributed?
Any category with too many items can provide you with options for delegating and outsourcing. Tasks that fall under category 4 should definitely be delegated or outsourced. It is counterproductive and discouraging to try and do things you both dislike and lack the skill to complete.
If you have employees, start with them. Consider what your employee’s strengths are and match them to the tasks you desire to delegate. Avoid using employees as a dumping ground, instead, empower them with the opportunity to drive the team towards success. This will prevent a loss of morale, poor execution, and high frustrations.
- Clearly identify the tasks and deliverables.
- Plan on when you’ll follow up with them about each task.
- Set deadlines.
- Review the process to evaluate how they performed.
If you don’t have employees, then outsourcing is a great way for you to alleviate your workload. The beauty of the internet in the 21st century is that it’s a huge digital marketplace for services.
Remember those tasks that you placed in categories 3 and 4? Those are the ones that you reach out to professionals for help. The beauty of the digital marketplace is that professionals come in all shapes and forms. Some are large companies and others are freelancers. You can hire them full-time or on a task-by-task basis. The biggest selling point is that they spend all of their time perfecting their skills and keeping up with updates and changes within their industries.
Some outsourcing examples:
- Financial Management/ Accounting/ Bookkeeping
- HR management
- Web development and maintenance
- Social media management
- SEO / Web Marketer
- IT management
- Email Management/ Filtering
- Following up with clients/ customers
- Receptionist duties
- Audio / Video Editor
- Podcast production
- Content writer/ Blogger
- Putting Together Furniture, Dry Cleaning Drop-Off, and Other In-Person Tasks
- Food/ Clothing shopper
- Meal cooking
- Lawn maintenance
- Pet care
Your time should best be used fulfilling tasks in categories 1 and 2. You’ll be able to focus on building and executing strategies, developing your skills, taking care of your body, maintaining healthy relationships, and living a happier, low-stress, lifestyle.
There is no shortage of options. Having a lot of options isn’t always a good thing. Just ask an ice cream shop employee. Check reviews, references, and be selective. Once you’ve found someone or a company to go with, stay engaged until they’ve proven themselves. Ensure you’re able to end the agreement if it isn’t working out. If it works out wonderfully, leave them a great review! This will help others like yourself in the future who will need their services.
When speaking with a potential hire, be very clear on what it is that you want. Do some research on the types of services they offer beforehand. Have a clear idea of the type of system you want to establish. Create in-depth trainings to make the transition easy for both parties.
Need a little help getting started? These sites are perfect for business and personal needs:
Off you go! Clear your workload on unnecessary burdens, delegate and outsource, and ultimately live a happier life.
What tasks are you ready to let go of?
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